SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
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Effectively Control and Monitor the Purchase Price Variance
When a product is procured from multiple vendors, there is often a variance between the actual purchase price and the standard. This variance in purchase price should be recorded, analyzed, and monitored in detail for improved cost control. Understand how to capture the variance in the standard and actual purchase price in the SAP system....…
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Choose the Appropriate SAP NetWeaver BI and mySAP ERP Landscape
Discover the deployment options for mySAP ERP 2004 and SAP NetWeaver Business Intelligence (SAP NetWeaver BI). Know your landscape choices and the sequence in which you should implement your software. Key Concept The most recent ERP release from SAP, mySAP ERP 2004, provides greater access for end users to the SAP NetWeaver platform’s features. SAP...…
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Prepare for an Audit of Your SAP Systems: What You Need to Ensure a Successful Result
Learn the fundamentals about auditors and the audit process. See the primary categories of an SAP audit, and tips on some of the more problematic areas within one of these categories — the general computer controls audit. Key Concept General computer controls (GCC) reflect a set of IT management, infrastructure, and process controls you should...…
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How to Update Existing Excel Documents with SAP NetWeaver BW Report Data
Discover the benefits of using Microsoft Excel for SAP NetWeaver BW data. See how to populate existing Excel documents with fresh data from SAP NetWeaver BW. Key Concept You can reuse existing technologies such as multi-dimensional expressions (MDX), Apache POI library, SAP Java Connector (SAP JCo), and ABAP. You can combine those technologies to make...…
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Mastering SAP Announces Women in SAP Scholarship
Mastering SAP today announced the Mastering SAP Women in SAP Scholarship for women new to the SAP world. The scholarship program, valued at over $70,000, is designed to provide women* new to the SAP ecosystem with a learning and networking opportunity to kick-start their SAP career. Mastering SAP will provide 20 scholarships annually split across…
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Mastering SAP Announces Advisory Committee for 2025 Sydney Collaborate Conference
Sydney, NSW – 6 August 2025 – Mastering SAP today announced the 25 end users, SAP experts, SAP Mentors and SAP Champions appointed as the Sydney event Advisory Committee. As an official SAP TechEd on Tour event, the advisory committee brings both indepth technical and business understanding to guide the event content for the APAC…
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Improve Your Company’s Revenues with ATP in Sales Using SAP SD
Learn about the processes involved in sales using Available-to-Promise (ATP) functionality. Read details about the main master data to be maintained in the system along with the main customizing settings available for this solution. Key Concept The Available-to-Promise (ATP) quantity is calculated from the warehouse stock, the planned inward movements of stock (production orders, purchase...…
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Leverage the Benefits of Period-Based Accounting for Special Make-to-Order Manufacturing Scenarios
Learn about some special manufacturing scenarios in which you can implement a make-to-order (MTO) strategy for repetitive controlling processes and then manage the manufacturing costs for a product by period and not by individual lot size. Key Concept A repetitive manufacturing production process applies to manufacturing sites that are characterized by high volume and continuous...…
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3 Examples Show How to Link in Web Intelligence Documents
Learn the basics for how to do all three types of linking from a Web Intelligence (WebI or WEBI) document. The newest versions of BusinessObjects make this linking easier than before. Key Concept In Web Intelligence documents the concept of linking is the ability to select part of a Web Intelligence (WEBI or WebI) document...…
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Make SAP Automatic Credit Management Work for You, Without Damaging Supply Chain Efficiency: Part 2
Discover some best practices to help you organize your credit management in a way that benefits the supply chain. Key Concept A credit control area is an organizational unit you use to establish your credit management protocol in Accounts Receivable and Sales and Distribution. Within it, you set and control credit limits for your customers....…
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