SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1211 results
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6 Configuration Steps to Integrate the Document Management System (DMS) and SAP Enterprise Portal
Learn how to integrate the Document Management System (DMS) with the SAP Enterprise Portal to enable users to quickly and easily access documents from the portal, thereby reducing the time spent searching the back end. Key Concept The Document Management System (DMS) connector for Knowledge Management provides several functions that enable you to edit the...…
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Manage and Document Your Realization Phase with the Configuration Transaction
ManagerLearn how SAP Solution Manager can help you manage the Realization phase (otherwise known as the configuration or build phase) of your SAP project. Using tools in configuration transaction SOLAR02 can also prepare you for change management and operational support. Key Concept The Realization phase is the phase in which you convert your ideas and...…
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How SAP BusinessObjects Global Trade Services Improves Compliance Checks on Logistics Documents
Learn about functionality that enhances the transactions and document processing of export and import compliance and declarations. Understand the new plug-in that allows you to manage an SAP BusinessObjects Global Trade Services-specific implementation or upgrade independent of other functions or modules. In addition, see how to perform shipment consolidation for better management and cost savings....…
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Protect Sensitive Data in Performance Management with Authorizations: Part 3
During the objective setting and appraisal process, you need to protect sensitive personnel data. By using HR standard authorizations in combination with customizing settings that restrict appraisal document access, you are able to set up a secure system in which only legitimate users can access sensitive data. These customizing settings help you set up a...…
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Learn the SAP NetWeaver Platform Layer Configuration for GRC Process Control 2.5
Discover the ways SAP GRC Process Control interacts with SAP NetWeaver to give you improved means of analysis and presentation formats, including printing, download, user interface, and graphics features. Key Concept SAP GRC Process Control 2.5 is a solution for internal controls management that enables members of audit and internal controls teams to gain better...…
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SAP S/4HANA Migration from SAP ECC – A Controls Perspective
Compliance needs are in constant flux thanks to new laws and changing regulations. Private and sensitive data must be protected at all times as cyber attacks on critical systems increase. Control frameworks need to meet the evolving demands of the digital age. Whatever the driver for migrating from SAP ECC to SAP S/4HANA, audit and…
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Quickly Develop SAPUI5 Applications with AppBuilder
Ameya Pimpalgaonkar shows how to use AppBuilder, which is a proof-of-concept tool that SAP has released to help developers adopt SAPUI5. Key Concept SAP AppBuilder is a browser-based tool for rapid SAPUI5 application development. It allows you to concentrate on application functionality rather than worrying about user interface (UI) design by providing UI drag-and-drop features....…
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SAP Showcases New AI Customers Across APAC
During SAP’s FY2024 earnings call, strong cloud revenue growth, particularly in the Asia Pacific and Japan region—attributed to the increased adoption of AI in 50% of deals—was highlighted, showcasing the company’s commitment to embedding 400 AI use cases by 2025 and emphasizing the significant impact of Business AI on various organizations throughout the region.
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Make Sense of the CO Cost Settlement Process: Live Q&A on Navigating Cost Settlement in SAP Systems
Cost settlement plays a critical role in business operations in SAP environments. It determines whether orders – such as production orders, sales orders, and internal orders – are settled in full as part of period-end processing. This process, which takes place in the controlling (CO) component of the SAP system, can appear to be highly…
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Spotlight: Implementing SAP BusinessObjects GRC 10.0 Solutions
SAP’s Frank Rambo comments on guidelines to follow and pitfalls to avoid when implementing SAP BusinessObjects GRC 10.0 solutions. To provide some answers to possible challenges you may have during an implementation of SAP BusinessObjects GRC 10.0, I interviewed Frank Rambo, director of the GRC practice unit within SAP’s Customer Solution Adoption (CSA) organization, about measures...…
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