SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1209 results
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SAP S/4HANA Migration from SAP ECC – A Controls Perspective
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cProjects and PS Projects — New Options for Project Accounting in mySAP ERP 2005
Learn how you can use new options in cProjects 4.0 to take your project management to the type and level of detail you need. Key Concept While Collaboration Projects (cProjects) 3.0 was the first version to provide accounting integration, cProjects 4.0 offers more ways to track and manage your project costs. You can use the...…
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Spotlight: Implementing SAP BusinessObjects GRC 10.0 Solutions
SAP’s Frank Rambo comments on guidelines to follow and pitfalls to avoid when implementing SAP BusinessObjects GRC 10.0 solutions. To provide some answers to possible challenges you may have during an implementation of SAP BusinessObjects GRC 10.0, I interviewed Frank Rambo, director of the GRC practice unit within SAP’s Customer Solution Adoption (CSA) organization, about measures...…
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SAP Access Control Implementation: The Myths, Truths, and Tricks (Part 2)
Correct certain assumptions about the SAP Access Control system that are not necessarily true and obtain guidance on how to meet specific complex business requirements during an implementation project, including maintenance and support activities. Key Concept Myth is often the result of wishful thinking about the capability of a product that most times is unfounded....…
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An Introduction to SAP Payroll Processing Control Center Add-On
Learn about the functionality of the new front-end interface of the SAP Payroll Processing, control center add-on tool, used by organizations to innovate their payroll processes by providing a new user experience for running payroll and resolving payroll issues. Learn the business reasons for implementing this functionality and learn about the different roles and responsibilities...…
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Routing Concept in SAPUI5 Development: A Primer
The use of routing allows navigation through application views via hashtag-based patterns. This article covers the main steps required to implement routing in an SAPUI5 application and the important classes and methods involved in making a full-fledged example, using a product list. Key Concept Hashtag-based routing and navigation let you reference application views via a...…
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Advanced Techniques to Optimize R/3 Lockbox Performance and Accelerate Cash Receipts
Take full advantage of lockbox functionality with these advanced tips. Learn about two user exits that can increase lockbox efficiency. Key Concept Lockbox is a service provided by US banks that facilitates the collection and processing of customer payments. Instead of sending their payments to you, your customers send payments to a central bank location...…
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How to Use the SAP General Ledger Functionality to Post Employee Liabilities in Different Ways
Learn how to use the three options in the SAP General Ledger in FI in SAP ERP HCM to post employees’ liabilities to finance. See step-by-step instructions on using the IMG to configure this new feature without having to write complex schemas. Key Concept Payroll liabilities are deductions, such as taxes, payments to 401(k) accounts,...…
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SAP NetWeaver 2004s: What’s New in the BI Front End: Part 2
Find out about changes to BEx Suite tools in SAP NetWeaver 2004s. They include improvements to Web-based printing, document management, Information Broadcasting, BEx Analyzer, BEx Query Designer, Web Analyzer, and Web Application Designer. Key Concept BEx Web, a component of the BEx Suite, includes the new BEx Report Designer (discussed in part 1) as well...…
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Reduce Time-Consuming Reconciliations with Real-Time FI/CO Integration
In SAP ERP Central Component (ECC) systems, you can use a different process for reconciling FI and Controlling (CO) documents than what you did in R/3. FI and CO were often out of sync in R/3 because costs that were moved or altered in CO did not automatically translate into FI. See how to set...…
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