SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1211 results
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Make SAP Automatic Credit Management Work for You, Without Damaging Supply Chain Efficiency
SAP offers Automatic Credit Management to automate the risk check during order creation and delivery. Learn how to implement this tool without frustrating an efficient supply chain. Key Concept SAP Automatic Credit Management first became available with R/3 Release 3.0. Using settings in FI and Sales and Distribution (SD), it prevents the shipping or selling...…
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Exploit SAP Quality Management to Handle External Activities
Learn about the main Quality Management (QM) functionalities relevant for external activities during the production process in the case of discrete manufacturing, using the Materials Management (MM), Production Planning (PP), Quality Management (QM), and Financial Accounting (FI) modules. Follow details about the main customizing settings to be done in the system from a QM point...…
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Understand the Archiving Capabilities and the Standard Archival Objects of SAP Global Trade Services
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Prevent False Conflicts with Supplemental Rules in SAP Access Control
SAP Access Control provides you with the option to create a supplementary rule. The rule gives additional information to prevent a false conflict in a segregation of duties (SoD) risk analysis report. Learn the steps you need to complete to enable the supplementary rule. Key Concept A supplementary rule for segregation of duties (SoD) risk...…
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Effectively Control and Monitor the Purchase Price Variance
When a product is procured from multiple vendors, there is often a variance between the actual purchase price and the standard. This variance in purchase price should be recorded, analyzed, and monitored in detail for improved cost control. Understand how to capture the variance in the standard and actual purchase price in the SAP system....…
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The Friday-to-Monday Test for SAP Transformation: A Conversation with SNP’s CTO
SAP transformation success is not just whether the system comes back online. It is whether the business can keep building, shipping, invoicing, reporting, and adapting after go-live.
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Prepare for an Audit of Your SAP Systems: What You Need to Ensure a Successful Result
Learn the fundamentals about auditors and the audit process. See the primary categories of an SAP audit, and tips on some of the more problematic areas within one of these categories — the general computer controls audit. Key Concept General computer controls (GCC) reflect a set of IT management, infrastructure, and process controls you should...…
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Why Document Automation Is a Practical Starting Point for Enterprise AI
cbs Corporate Business Solutions’ Bastian Schiele explains why document automation, powered by the agentic cbs AID, is the most practical first step into enterprise AI, and how it works across SAP ECC, on-premise, and S/4HANA without waiting on modernisation.
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Choose the Appropriate SAP NetWeaver BI and mySAP ERP Landscape
Discover the deployment options for mySAP ERP 2004 and SAP NetWeaver Business Intelligence (SAP NetWeaver BI). Know your landscape choices and the sequence in which you should implement your software. Key Concept The most recent ERP release from SAP, mySAP ERP 2004, provides greater access for end users to the SAP NetWeaver platform’s features. SAP...…
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How to Update Existing Excel Documents with SAP NetWeaver BW Report Data
Discover the benefits of using Microsoft Excel for SAP NetWeaver BW data. See how to populate existing Excel documents with fresh data from SAP NetWeaver BW. Key Concept You can reuse existing technologies such as multi-dimensional expressions (MDX), Apache POI library, SAP Java Connector (SAP JCo), and ABAP. You can combine those technologies to make...…
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