SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1209 results
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Revamp Your Exchange Process with SAP Order to Cash
Learn how to exchange or replace a product and have both on the same sales order, enabling a quicker response to the customer that results in lower costs and enhanced customer satisfaction. Key Concept The consolidated exchange process is an exchange process that combines many steps of a typical SAP functionality. It consolidates these typical...…
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Seamlessly Activate and Deploy SAP Fiori 1.0 for SAP Solutions for GRC
Understand the technical architectural design, setup, and implementation of SAP Fiori in the SAP GRC environment as it relates to SAP Access Control, SAP Risk Management, and SAP Process Control applications. SAP Fiori provides a friendlier and intuitive user interface to access these SAP applications. Key Concept SAP Fiori for SAP solutions for GRC is...…
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Simplify Segment Reporting with the New General Ledger
Find out how the new General Ledger (G/L) in mySAP ERP differs from the classic G/L. With its new segment functionality, you do not need to create a Special Purpose Ledger to meet different compliance standards. Key Concept One of the requirements of International Financial Reporting Standards (IFRS) is to report financial information by line...…
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Explore the Payment Currency Option in Accounts Payable
Learn how to use the payment currency function to pay vendors and customers who submit invoices in foreign currencies. Key Concept In an SAP environment you might have used currencies such as local currency, company code currency, or group currency. In addition to these currencies, SAP provides another currency called payment currency, which is little...…
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Alleviate Your Documentation Headaches with SAP Records Management System
Gain an overview of SAP Records Management System (SAP RMS). Evaluate how SAP RMS can improve and streamline your supply chain documents and processes. Key Concept SAP Records Management System (SAP RMS) provides a central point of access to all documents needed and used within a business process. Instead of paper records, SAP RMS provides...…
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Run Setup Jobs in Parallel and Minimize Production Downtime When Using the Logistics Extraction Cockpit
Running a setup job through the Logistics Extraction Cockpit requires that you to turn off your logistics application. It is therefore important that the job run as quickly as possible. The fastest way to complete the setup job is to break it up into parts and run those parts in parallel. The authors show how...…
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Improve System Performance While Processing Large SAP CRM One-Order Transactions
This article describes standard features and customizations you can use to increase system speed when dealing with large documents that often weaken system performance. Key Concept System performance is a very common issue with large documents (e.g., one-order transactions such as sales contracts, sales orders, and service contracts) that are processed in SAP CRM. In...…
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Make Sense of the CO Cost Settlement Process: Live Q&A on Navigating Cost Settlement in SAP Systems
Cost settlement plays a critical role in business operations in SAP environments. It determines whether orders – such as production orders, sales orders, and internal orders – are settled in full as part of period-end processing. This process, which takes place in the controlling (CO) component of the SAP system, can appear to be highly…
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From Complexity to Intelligence: Scaling Enterprise AI with SAP Business AI, SAP Databricks, and DXC Technology
This article discusses how DXC Technology leverages over 30 years of partnership with SAP to help enterprises effectively implement and scale AI solutions, such as SAP Business AI and SAP Databricks, overcoming challenges like data silos and governance issues to drive significant business transformation.
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SAP BusinessObjects Global Trade Services: Minimize Trade Risks with Letters of Credit
See how SAP BusinessObjects Global Trade Services handles letters of credit and understand the enhancements in the letter of credit functionality for faster and more efficient processing. Learn how this functionality is integrated with the logistics system. Find out how to configure letters of credit in SAP BusinessObjects Global Trade Services through a step-by-step configuration...…
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