SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1209 results
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Eliminate Duplicated Inter-Company AR/AP Postings in Cross-Company Sales Orders
Learn how to prevent duplicate inter-company AR/AP postings when working with cross-company free-of-charge sales orders. Key Concept Inter-company journal postings are common when processing a cross-company business scenario. The SAP system automatically generates inter-company journal postings for you if you post a credit in one company and a debit in another company In a typical...…
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SAP Completes Strong Q2, Eyes APJ Expansion with Alibaba Partnership
SAP reported strong Q2 2025 earnings with cloud revenue up 24% to €5.1 billion, bolstered by a strategic partnership with Alibaba to enhance growth in the Asia-Pacific region and the impact of AI on revenue, while completing a major restructuring that involved 10,000 employees.
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Tutorial: Build an SAPUI5 Application for SAP CRM or SAP ECC
by Lukas M. Dietzsch, CEO, Blackvard Management Consulting, LLC This integrated example by Lukas Dietzsch of how to build an SAP Fiori application provides a step-by-step approach for how to transfer SAP materials management data onto a mobile device. This real-world business case, which is similar to any user’s Open Data Protocol (OData) service request,…
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Connecting a Custom SAP UI5 Control to OData Services
By Cord Jastram, Software Developer at DXC. SAPUI5 offers a large set of controls ranging from simple ones like the Label to complex controls like the PlanningCalendar control. The available set of SAPUI5 controls covers most use cases for SAPUI5, but sometimes the requirements for a developer go beyond the scope of the existing controls.…
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Improve SPL Screening Performance to Ensure Compliance with Your Global Business Partners
A sanctioned party list (SPL) screening involves screening your business partners against the respective government-published denied party list (DPL). You can set up SAP BusinessObjects Global Trade Services to ensure that your system keeps your legal business partners in order. Key Concept A denied party list (DPL) is a government-published list that contains the names...…
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How to Detect BPC Risk in SAP Access Control
Discover how to detect cross-system risk between SAP ERP and SAP Business Planning and Consolidation (BPC). See how BPC task profiles map to business functions and understand how to create cross-system connector groups and assign appropriate connectors to that group. Key Concept Cross-system groups logically define what connectors are involved in cross-system risk analysis. Task...…
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Manage NAFTA Trade Preference to Mitigate Risk with SAP BusinessObjects Global Trade Services
In growing globalization, free trade agreements provide a comparative advantage for companies engaged with business within a specific trade zone. Implementation of the North American Free Trade Agreement (NAFTA) with SAP BusinessObjects Global Trade Services creates a combined solution to mitigate risk, better manage the process life cycle, and automatically deliver NAFTA certificates to customers....…
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Bring Work in Process to Actual Costing Using the Material Ledger
Discover a development in work in process (WIP) functionality called WIP revaluation. See how you can use this functionality to fully absorb material and activity type variances in actual costing. Key Concept SAP developed work in process (WIP) revaluation functionality in 2003 to address Brazilian legislation related to actual costing. It was not initially released...…
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SAP BusinessObjects Global Trade Services Handles Complex Compliance Checks
Discover how to perform an import and export check using SAP BusinessObjects Global Trade Services. Key Concept Export and import compliance checks involve performing trade compliance checks against outbound and inbound transactions (such as sales orders, delivery notes, stock transport orders, vendor purchase orders, or inbound deliveries). Both export and import checks entail performing three...…
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Accelerate Your Financial Closing with New Line Item Transaction Codes in SAP S/4HANA Finance
Learn about the new line item browser report transaction codes in SAP S/4HANA Finance and how useful they are compared with the current line item report transactions codes. Key Concept Line item browser report transaction codes are available in SAP S/4HANA Finance only. These codes are not even part of the regular SAP system menu....…
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