SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1209 results
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The Basics of Process Management in PP-PI
Understand the basics of the process management functionality in Production Planning for Process Industries (PP-PI). Learn how to set up process management in your SAP system and follow examples that show the benefits of its many features. Key Concept Production Planning for Process Industries (PP-PI) offers the standard functionality of process management, which captures and...…
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Manage Multiple Compliance Initiatives Effectively Leveraging Shared Master Data
When different teams work with different procedures in different software solutions to address the many internal policies and external regulations to which a company is subject, it leads to inconsistent master data, unnecessary costs, and a lack of management visibility. SAP Business Objects Process Control 3.0 comes with a global master data catalogue and a...…
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Building a SAPUI5 Application with Custom Controls
SAPUI5 offers a large set of controls but sometimes the requirements for a developer go beyond the scope of the existing controls. An example of such advanced cases is when you want to edit and annotate PDF files using a SAPUI5 application. The SAPUI5 Custom control approach allows a developer to create a bespoke SAPUI5…
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mySAP CRM Analytics Harnesses SAP NetWeaver BI Analytical Capabilities
mySAP CRM Analytics, a group of tools offered with mySAP CRM and SAP NetWeaver BI, can help you optimize your company’s customer data. Learn about the mySAP CRM extraction mechanism and delivered analysis tools you can use with your data. Then, explore the standard tool sets available, including customer analytics, product analytics, sales and service...…
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Improve Your Delivery Process with Advanced Shipping Notification
Learn about the Advanced Shipping Notification (ASN) functionality available in the materials management module. Discover how its integration with other modules helps you receive updated information from vendors, create a reliable production plan, and meet your customer’s delivery date. Find out details about the customizations you need to set in the system to activate ASN....…
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Development Steps in Creating a UI5 Application
One of the major difficulties for SAPUI5 developers today is the lack of documentation on how to get started in a real-world project. Sarah Lottman outlines the steps necessary to develop an application using Eclipse as the platform. Key Concept SAPUI5 is a collection of development libraries that is used to build both desktop and...…
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Use SAP BusinessObjects Process Control to Avoid Paying Twice
Learn how to use automated control rules in version 3.0 of SAP BusinessObjects Process Control to identify potential duplicate payments. Key Concept The risk of a company accidentally paying twice for the same product or service can be mitigated by monitoring a potential duplicate payments report. Such reports are often custom developed to look for...…
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How to Perform Revenue Recognition in SAP CRM-IPM
Learn how to recognize revenue on license sales contracts in SAP CRM-Intellectual Property Management as well as key technical details and the configuration of the process. Key Concept In standard SAP CRM and in Sales and Distribution the revenue of a sales order is recognized from billing (i.e., when a billing document is transferred to...…
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Effectively Gather BW Functional Requirements
Preview Gary Nolan’s upcoming SAP PRESS book Efficient SAP NetWeaver BI Implementation and Project Management to help understand and avoid some of the most common implementation concerns. The book, released in May 2007, provides implementation strategies, templates, and advice for effective BW scope management, configuration, and the overall BW implementation process. Key Concept When developing...…
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Find and Fill in Your Critical Blanks with Incompletion Procedures
Learn how th underutilized incompletion function allows you to get a handle on information missing from your documents and to halt processing of incomplete items. Key Concept The incompletion procedure in Sales and Distribution (SD) helps you to determine if important data is missing. It also helps you find it to allow smooth processing. For...…
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