SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1209 results
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Tips and Tricks for Archiving Your Purchasing Documents
Gain insight into preconditions for archiving purchasing documents that reduce database maintenance time, storage requirements, and data backup, among other benefits. Gather strategies to avoid unnecessary errors and pitfalls when archiving purchasing documents in the SAP system. Key Concept Data archiving is the process of removing a large volume of data that is no longer...…
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Best Practices for Configuring the Solution Documentation Assistant
ManagerLearn how to configure the Solution Documentation Assistant in SAP Solution Manager to analyze your entire system landscape and provide a detailed report. This functionality is useful if an upgrade needs to be executed in a short span of time, because you can create an SAP Solution Manager project from that report. Key Concept The...…
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How to Set Up and Use a Sales Document with the Option of Immediate Delivery in SAP S/4HANA
Learn how to make a business cycle with the sales document set for immediate delivery by configuring settings in SAP S/4HANA. This activity decreases the number of steps in the processes and saves time in supply chain execution. This cycle is very useful in cash sales. Key Concept Cash sales is an order type for...…
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Delete Unused Documents Based on Multiple Filters
ManagerLearn how to search for and delete unused SAP Solution Manager documents based on multiple filters besides the existing filter Created By. Discover how to make the deletion process more flexible and easy to use. Key Concept SAP Solution Manager has a Knowledge Warehouse in which all the project and solution documentation is stored. From...…
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How to Upload Several Documents at Once in SAP Solution Manager
ManagerSAP Solution Manager is often used to store and manage documents. Occasionally, you come across the need to upload multiple documents together. Explore how to do a mass upload without having to use any development. Key Concept SAP Solution Manager Document Management is configured as a central repository for storing all the project documents. Storing...…
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Vodafone Group Dials Up Process Controls
As Vodafone Group expanded globally, it required more stringent process controls to ensure the more than 100,000 users who touched their various business processes could act efficiently. The company sought SAP Process Control to automate its process controls and expand the control footprint by process, systems, and geography. Discover how the company was able to…
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SAP Announces Strong Q1 and Cloud ERP Private Launch
SAP reported strong first-quarter 2025 financials with a 28% increase in cloud backlog to €18.2 billion and a 27% rise in cloud revenue to nearly €5 billion, although total revenue grew modestly by 12% to €9 billion.
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Seven tips and tricks to optimize AP Barcode Document Linkage
SAP Barcodes provide an efficient way to store and manage documents. Learn how to optimize your barcode document linkage process with these 7 tips and tricks.
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Discover the Financial Aspects of Trade Compliance with GRC Global Trade Services
Although SAP GRC Global Trade Services works very closely with logistics and interfaces with supply chain processes, it affects Financial Accounting in a number of ways as well. Learn how the functionality affects finance functionality and features directly and indirectly. Key Concept GRC Global Trade Services supports the production of international shipping documentation, including commercial...…
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Sync Your Global Template with Your Productive System for Better ALM
Manager/Project ManagementSAP Solution Manager 7.0 has reports and functionality that can assist project managers and business owners with identifying and maintaining process changes that can be leveraged in a global template. Explore the capabilities and limitations of these features in SAP Solution Manager 7.0 and discover how to augment the capabilities using audit procedures. Learn...…
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