SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1209 results
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Introduce Budget Availability Control into Cost Center Accounting
Learn how you can configure budget availability control for your Cost Centers with simple customizing steps. Key Concept Budget availability control in the managerial accounting (CO) and Project System (PS) modules is a standard SAP functionality that automates budget control through warnings and error messages. It also can send notification emails automatically to respective budget...…
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How to Setup Demand Planning in SAP Advanced Planning and Optimization
SAP Advanced Planning and Optimization, demand planning allows a business to perform forecasting of their materials while considering all the factors that affect the demand. Demand planning is periodic and contains multi-step processes such as data gathering, statistical analysis, reviewing market intelligence reports, and performing adjustments against budgeted forecast to drive material requirements planning. SAP…
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Increasing Transparency & Efficiency
Sprawling multinational drug company Eli Lilly and Company (Lilly) needed a way to centrally monitor its core enterprise resource planning (ERP) systems. The company had been using a manual method to track its financial and operational activities and related controls. But to increase transparency and efficiency, Lilly decided to implement SAP Process Control to automate…
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Manage Global Trade Restitution Laws and Demands Using SAP BusinessObjects Global Trade Services 8.0
Learn how SAP BusinessObjects Global Trade Services handles the restitution process in the European Union. Understand how to configure restitution functionality in SAP BusinessObjects Global Trade Services 8.0 through a step-by-step configuration checklist. Key Concept SAP BusinessObjects Global Trade Services allows you to export agricultural products from the European Union (EU) to non-EU countries by...…
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Use SAP Document Management System to Optimize Your Imports Process
Integrating SAP Document Management System (DMS) with your imports procurement process can save significant time, effort, and resources compared with a completely custom-developed or an out-of-SAP solution. Key Concept International trade is an integral part of many businesses. It is a complex process, requiring a large amount of documentation in areas such as legal, shipment,...…
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Cutover to Production – From Project to Solution
When it’s time to go live with your SAP implementation, it is important that you have a clean handover of your project content to your operational solution. D. Russell Sloan shows how to minimize disruption to operational support and coordinate the release of the new functionality with things that may already be happening in production...…
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Obzervr achieves SAP Certification for clean core with S/4HANA Cloud
At a glance: Obzervr has recieved SAP Certification for clean core with SAP S/4HANA Cloud, validating the integration quality, security and cloud-readiness of our Digital Work Management Solution This certification ensures future-ready, low-risk integration between Obzervr and SAP, enabling smooth upgrades and long-term compatibility as SAP evolves. As a clean core certified solution, Obzervr’s Digital Work Management Solution extends…
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IDocs with Message Control Provide Oversight of Goods Movements
Learn how to create a new Intermediate Document (IDoc)output for sending goods movements when you use transaction MIGO so that you can retain all the benefits of output message control. Key Concept An Intermediate Document (IDoc) is a standard SAP document used for message exchange between SAP application systems (such as SAP R/3, SAP ERP,...…
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Allow Your Customers to Track Deliveries Online with SAP E-Commerce for mySAP ERP
You can use two different methods to allow customers to track orders via the Web. The simplest method involves tracking orders with the Bill of Lading field and works best when all items for one line item in an order ship together in the same package. A more complex method involves the Express Delivery Company...…
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Connect Your Process Model to Web Dynpro Components and Services Using Composite Designer for Smooth Process Execution
Discover what you have to consider if you want to integrate a Web Dynpro component or a Web service for persisting data in your process. After you develop your UIs and your Web service, find out how to connect them with the respective process steps. Key Concept The development of a composite application is driven...…
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