SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1211 results
-
Guide Your Implementation Project with SAP Solution Manager
ManagerLearn how you can best use SAP Solution Manager 7.0 (formerly called SAP Solution Manager 4.0) functionality for an SAP implementation project. Specifically, read about the details of the Implementation Roadmap and the activities that should be performed in each implementation stage using tools found in SAP Solution Manager. Key Concept SAP Solution Manager provides...…
-
Sarbanes–Oxley: Seven Steps to Ensure Your Internal Controls Cover Your Risk
As the deadlines approach, does your SAP financials team have a plan in place for compliance with the Sarbanes–Oxley Act (SOA) of 2002? No? That’s not unusual, as many companies are struggling to learn what system and process changes the Act will require. But where do you begin this learning process? The author provides a...…
-
Post Invoices Automatically with ERS
The evaluated receipt settlement (ERS) lets your R/3 system post vendor invoices automatically without internal paper flow or manual verification steps. The author says that his company recently implemented ERS at a large public service organization. The task of posting approximately 100 daily invoices, which formerly required two full-time employees, now is completed in one...…
-
Improve Your G/L Reporting by Summarizing Your Data
One of the key challenges for the summarization process is determining which field you need to use for summarization to achieve the best business impact. Understand various summarization levels, as well as process, configuration, and practical examples demonstrating when to use these summarization concepts. Key Concept You can optimize your FI document posting by properly...…
-
SAP ERP HCM Performance Management: New Features in Enhancement Pack 4 (Part 2)
Learn how to create team goals and cascade them to your team. Also, see how you can perform team calibration and have the new calibrated final rating updated automatically in the appraisal documents. Key Concept SAP ERP HCM Performance Management enhancement package 4 became available for ramp-up customers in October 2008 and widely available in...…
-
A Holistic Approach to Implementing Central Finance
Learn tips to help you prepare for a Central Finance implementation project. Central Finance is aimed at reducing the cost of adoption of SAP S/4HANA Finance for organizations having heterogeneous landscapes (multiple SAP ERP or non-SAP systems). With Central Finance, these organizations no longer have to upgrade all the systems to have SAP S/4HANA Finance....…
-
Connecting Web Intelligence Reports with Hyperlinks and Prompted Filters
By adding links to other SAP BusinessObjects documents in your SAP BusinessObjects Web Intelligence reports, you can provide drill-through capabilities to reports and significantly cut down on the time it takes to analyze a dataset. Learn the details about how to create and edit links to reports. Key Concept The OpenDocument application provides the capability...…
-
Aggregate Inventory Management in SAP, Part I of II
Organizations strive to achieve high standards in customer service with balanced investment inventory. Material planners, from the plant to managerial to the corporate level, work on managing inventory on a periodic basis to maintain balance between inventory to carry vs. customer satisfaction. The right tools can replace spreadsheets to help organize this information effectively on…
-
Improve Profitability by Monitoring Rework and Failure Costs with Failure Cost Processing
Learn how to use failure cost processing for substandard or damaged finished goods rework. You can capture costs and view reports for better monitoring and control of the rework. Key Concept In manufacturing environments, rework operations are usually carried out with two traditional approaches: costs are collected in the same order or in a separate...…
-
Repetitive Cost Accounting in a Production and Process Order Environment
Learn how to configure and use product cost collectors (repetitive) to capture and control production and process order costs. Key Concept A hybrid order type for production moves the cost object from the production or process order to a product cost collector. This enables the use of orders for control of production and the aggregate...…
Your request has been successfully sent