SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1208 results
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Configure a Customized Document Splitting Method with Extended Splitting Rules
Find out how to create a customized document splitting method with extended document splitting rules to meet business needs. Key Concept Document splitting is a new feature in the new General Ledger that enables you to create balanced financial statements for entities such as profit centers and segments. The predefined splitting method covers the majority...…
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Restore the Balance Between Your FI and EC-CS Data
Wrong or missing data could create a mismatch between the trial balance reports in your FI and Controlling and Consolidation (EC-CS) modules. Here’s how to identify and correct mismatches. Key Concept The Enterprise Controlling and Consolidation (EC-CS) module, used for consolidation of companies in R/3 and mySAP ERP Central Component, is a data repository based...…
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Live Q&A: How to simplify your SAP landscape with new ECM solution options
Finance organizations in every industry are looking at re-thinking long-standing processes and business models to compete in a dynamic, connected world in which a traditional 30-day close no longer passes muster. A static finance function is too slow and too rigid to stay on top of constant innovations in cloud, mobile, social, big data, and…
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Improve Operational Effectiveness by Properly Loading and Monitoring SPL Data
Review the operational considerations and the effective use of sanctioned party list functionality in SAP BusinessObjects Global Trade Services. See how to index business partner records effectively and manage your content and operational activities. Key Concept Screening business partners is controlled by three factors: record changes in the source system, content updates, and time. Record...…
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Stay Compliant with
Export control processes can bog exporters down with endless amounts of documentation. Automating these processes improves efficiencies, saving companies both time and money. SAP’s Global Trade Services (GTS) helps automate export controls. Key Concept The Compliance Management component of the SAP Global Trade Services (GTS) system allows global firms to move away from the costly...…
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Automatic Generation of Invoices for Transport and Surcharge per Shipping Value
In sales flows in supply chain execution, a sales order may require several outbound delivery documents for the volume (dimensions) of an item. These delivery documents can be delivered in different shipment documents. Learn how to split the invoice automatically for each transport document using invoice documents generated automatically from the shipment document. This process...…
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Archive Search Strategy: The Default Setting Every FI End User Has Active… but May Not Understand
Working with SAP FI, you probably have become very familiar with the transaction code FB00, which allows you to set up a variety of user-specific FI default settings, such as the line-layout display variant. However, you might be less familiar with its document-archive settings. This article describes the six options for searching the archives, and...…
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Moving Average Price: Learn How It Functions in Project Stock and Figure Out How to Explain the Unexplainable
A lot can go wrong if you don’t understand moving average price. Sort out the complexities that arise when material movements, invoices, reversals, and purchase order history interact with moving average price. Understand both the cause and the cure for the frustration and confusion. Key Concept Materials that are entered into an SAP system as...…
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Multi-Currency Accounting with SAP S/4HANA
Learn how to use the SAP multi-currency accounting (MCA) feature in SAP ERP Central Component (ECC) as a part of the normal Business Suite license. It is based on an internationally accepted accounting principle to record foreign currency items, primarily in the banking industry. Furthermore, banks should be able to report their currency exposure or...…
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Handle Vendor Returns Smoothly with Message Determination
Learn about the main customizing settings to set in the materials management (MM) module to activate message determination functionalities. Key Concept Output is a form of media from a business to one of its business partners. The possible media forms are printouts, faxes, telexes, emails, and Electronic Data Interchange (EDI). The output can be sent...…
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