SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1208 results
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Improve Your Company’s Revenues with SAP’s Customer Down Payment Process
Learn about the down payment process using the sales and distribution (SD) module, including details about the main customizing settings to be done in the system from a sales and financial point of view. See solutions already implemented in production environments for SD and Financial Accounting (FI) in SAP ERP Central Component (SAP ECC) 6.0....…
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Troubleshoot the Three SAPSprint Root Error Categories for Server-Based Printing on Windows
A failed printout can delay or disrupt important meetings or cause you to miss deadlines. See how to avoid printer failures when using SAPSprint by analyzing the three most common types of errors. Also find answers to common SAPSprint issues in the SAPSprint FAQs. Key Concept Processing in SAPSprint involves generating print data via the...…
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Enhanced Alerts in SAP Access Control 10.x
Alerts are more enhanced in Access Control 10.0 and 10.1 as compared to the Access Control 5.x releases. From the 10.x release and on alerts are generated only when an access risk is satisfied at the permission level, which eradicates false positive alerts. An example illustrates the enhanced alerts. Also gain insight into mitigation control...…
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Everything You Need to Know About Offline Forms and SAP Process Control
SAP Process Control provides a popular alternative to online completion of assessment surveys, tests of effectiveness, and other surveys—SAP Interactive Forms by Adobe. These offline forms are easy to use but can be initially challenging to set up and test. The following article presents an end-to-end guide that will help you configure, deploy, and manage...…
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Demystify Digital Signature Configuration for Faster Approvals
ManagerDigital signatures enable you to send documents electronically, thereby avoiding time lost to physically mailing signed documents. To ensure that the digital signatures on your documents are authentic and secure, it is important that you understand all the SAP Solution Manager configuration steps involved. This article breaks down the complex process for creating master documents...…
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Set Up Preference Processing to Delineate Customs Tariff Priorities and Manage Risk with Global Sourcing
This walk-through of the configuration steps for Preference Processing within SAP GRC Global Trade Services Risk Management shows how to address tariff preferences in your trade application and systems. It includes setting up the communication between SAP GRC Global Trade Services and SAP ERP Central Component. Key Concept Duty and restriction applies to goods imported...…
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Improve Traceability with SAP Solution Manager
ManagerSAPexperts/GRCWith the advent of Sarbanes-Oxley and other compliance rules, the need for full traceability across a solution development effort is expanding far beyond just the pharmaceutical industry. SAP Solution Manager has a collection of features that enable your project to provide end-to-end visibility to all aspects of solution development and delivery. From initial design through...…
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AUC with Investment Measure Using Work Breakdown Structure
FinancialsLearn how to implement assets under construction (AUC) with the Investment Management module using work breakdown structure (WBS). Follow a detailed discussion of the settlement process. Key Concept A work breakdown structure (WBS) element with its assets under construction (AUCs) can be termed as an investment measure. In simple terms, an AUC is created to...…
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Set Up Intuitive and Automated Reporting Functionality with Crystal Reports
Discover a strategy for configuring and developing Crystal Reports for your organization’s SAP BusinessObjects GRC solutions, such as SAP BusinessObjects Process Control. Walk through key installation requirements and configuration steps for your SAP BusinessObjects GRC solutions related to the SAP BusinessObjects Enterprise server, and identify key configuration settings that need to be put into place....…
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How to Create and Use Microsoft Documents with SAP ERP HCM and SuccessFactors in a Hybrid Environment
Learn how to design and connect Microsoft document templates to an SAP ERP HCM or SuccessFactors system in a hybrid environment. Once in SAP ERP HCM or SuccessFactors, learn how to use background tasks for mass production of documents. Key Concept There are a variety of third-party tools available as macro-enabled add-ons that bridge the...…
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