SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1208 results
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A Holistic Approach to Implementing Central Finance
Learn tips to help you prepare for a Central Finance implementation project. Central Finance is aimed at reducing the cost of adoption of SAP S/4HANA Finance for organizations having heterogeneous landscapes (multiple SAP ERP or non-SAP systems). With Central Finance, these organizations no longer have to upgrade all the systems to have SAP S/4HANA Finance....…
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Aggregate Inventory Management in SAP, Part I of II
Organizations strive to achieve high standards in customer service with balanced investment inventory. Material planners, from the plant to managerial to the corporate level, work on managing inventory on a periodic basis to maintain balance between inventory to carry vs. customer satisfaction. The right tools can replace spreadsheets to help organize this information effectively on…
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Improve Profitability by Monitoring Rework and Failure Costs with Failure Cost Processing
Learn how to use failure cost processing for substandard or damaged finished goods rework. You can capture costs and view reports for better monitoring and control of the rework. Key Concept In manufacturing environments, rework operations are usually carried out with two traditional approaches: costs are collected in the same order or in a separate...…
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Best Practices for Setting Up Authorization in Process Control 10.0
Amit Saini explains how to set up authorization for different business users inside an organization using SAP Process Control. He also covers troubleshooting and best practices for different application scenarios in SAP Process Control. Key Concept A business role needs to be assigned to users for all SAP Process Control application entities such as organization,...…
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VOFM Routines Help Make Logistics Processes More Versatile
R/3 systems provide the flexibility to support a diverse list of logistics processes including purchase orders, deliveries, invoices, price determination, pricing calculations, as well as many others. Each of these processes often comes with its own set of demands. Using transaction code VOFM, you can maintain standard routines and create and deploy customized routines that...…
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Manage Key Project Strategy Documents with SAP Solution Manager Roadmaps
ManagerStrategic documents and methodologies set the direction and the processes for SAP projects. SAP Solution Manager Roadmaps provide the tools and content repositories you use to tailor a selected methodology and to set the direction for your project. Learn how to use these tools to ensure successful projects and to generate valuable assets for future...…
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3 Advanced Techniques for Web Intelligence
Learn three advanced Web Intelligence reporting techniques that you can use to improve the user experience for report consumers. See video demos of the three techniques: modifying calculation contexts, using input controls, and using OpenDocument functionality. Key Concept OpenDocument provides the ability to build links between BI reports and dashboards that pass context and filters,...…
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Automotive Component Company Nemak Drives Compliance Through Process Control Journey
Nemak, a manufacturer of complex automobile components, needed to drive more efficiencies in its compliance processes. These processes were primarily based on manual tasks, information was communicated in self-reporting surveys or questionnaires, and data was stored in e-mails or spreadsheets. These factors led to both inefficiencies and inaccuracies that could significantly affect Nemak’s compliance standing.…
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Achieve Budgetary Control of Unplanned Service Procurement and Projects Using Value Limit Strategies
Learn how to use different value limit strategies to control spending on unplanned service procurement and budgetary allocation for projects. Key Concept Value limit is a functionality within purchase requisition and purchase order (PO) documents that can be applied to set a benchmark value for a project or service procurement if the cost and possibly...…
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Plan and Schedule a Sustainment Program for Complex Assets to Increase Uptime
Managing a fleet of complex assets requires a well-organized and detailed approach to document maintenance requirements and to schedule their execution. The aim is to balance uptime for the asset and leverage the use of the repair facility. These capabilities are available using SAP’s Maintenance Program Definition (MPD) Workbench and Maintenance Event Builder (MEB). Using...…
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