SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
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More Advanced Tips for Web Intelligence Linking
Learn the details of some of the more complicated options and features related to Web Intelligence (WebI) document links. Key Concept Linking from one Web Intelligence (also referred to as WebI or WEBI) document to many targets, such as a generic Web site, other more detailed information in the same document, or a completely new...…
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Exploit SAP Quality Management to Handle Subcontracting Activities
Learn about the main functionalities relevant for subcontracting activities during the production process in the case of discrete manufacturing, using the materials management (MM), Production Planning (PP), Quality Management (QM), and Financial Accounting (FI) modules. Follow details about the main customizing settings to be done in the system from a financial point of view. Key...…
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Tighten internal controls with CCM: SAP GRC Forum with Carlos Jaimes & Marc Jackson
Where does automation of internal controls make sense, and how can you integrate controls monitoring into your finance and other SAP ERP processes? Carlos Jaimes and Marc Jackson of Turnkey Consulting took questions in a recent GRC forum on Continuous Controls Monitoring (CCM), SAP Process Control, and options for reporting and automation, moderated by Matt…
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Internal Controls: The Journey from Compliance to Risk Management
See how to make compliance more operational with a more preventative, integrated approach that emphasizes risk management over compliance. By embedding more controls into this approach, your organization achieves greater efficiency and lower compliance testing costs than in the more manual report and review model that many companies use. Key Concept The Sarbanes-Oxley Act prompted...…
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Manual Provisioning of Non-SAP Roles Using SAP Access Control
SAP Professional Journal Learn how to minimize multiple access requests by configuring SAP Access Control so that you can manually provision access for non-SAP applications. Key Concept Transaction code SPRO is used for setting up SAP Access Control configuration settings. You execute SPRO to integrate non-SAP Remote Function Call (RFC) connections with the logical file...…
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Effective Data Management Strategies for Posting Payroll Results to Accounting
Learn how you can enhance the performance of posting SAP Payroll results to accounting by optimally managing and controlling the size of tables PPOPX and PPOIX in SAP ERP HCM 6.0. Following the successful execution of a payroll run, one of the subsequent activities that must be performed is posting payroll results to Financial Accounting...…
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How to Post Employees’ Net Pay to Different G/L Accounts Based on Payment Type
SAP system tax wage types can be posted to different general ledger (G/L) accounts in the financial accounting (FI) system based on the tax authority. Learn how the posting of payments functionality enables you to post an employee’s net pay (wage type /559) to two different G/L accounts in FI based on the employee’s payment...…
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Steps to Output a Microsoft Word Document from an SAP System
Many companies start producing and generating their documentation in Microsoft Word, and this method works fine for a small number of documents. However, over time as business needs grow, this method becomes increasingly difficult to manage. One solution is to migrate documents from Word to an XML-based file format that is easy to parse with...…
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Conditional Scheduling of Web Intelligence Reports
Learn how to implement SAP Representational State Transfer (RESTful) Web Services within SAP BusinessObjects Data Services jobs to organize email delivery of reports that meet certain conditions and to prevent empty reports delivery. Key Concept The standard SAP BusinessObjects Enterprise scheduler tool does not allow the creation of schedules with conditions. With the help of...…
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Tips on How to Reverse All Payment Documents Generated by a Payment Run
Key Concept The RFF110S_REVERSE program was introduced via SAP Note 2125220 – F110: Cancel payment run. It was first released in February 2015.Although it is not assigned to a specific transaction code, you can use transaction codes SA38 or SE38 to execute the program. Once in a while you need to reverse the payment documents...…
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