SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1211 results
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Keep Your Order-to-Cash Documents’ Integrity Intact within a Global Trade Compliance Program
SAPexperrts/GRCWhen considering standard and non-standard order-to-cash processes, you can employ key workarounds to preserve standard SAP documents as the system of record. Understand the document flow of an order-to-cash process within a global trade operation, as well as the effects on plant operations. Then step through four example adjustments you can make to your order-to-cash...…
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Manage Outsourced Manufacturing with New Features in 6.0 Enhancement Package 4
If you use contractors for some of your manufacturing operations, new functionality for managing them is designed to save you some time. See how to configure SAP Outsourced Manufacturing, what master data needs to be maintained, and the functional steps required to implement six new features. Key Concept Outsourced Manufacturing is a new SAP capability...…
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An Introduction to SAP Predictive Analytics 2.0 and SAP HANA Predictive Tools
In this exclusive report by Hillary Bliss, take a walk into the world of the SAP suite of predictive tools with an in-depth tour of the new SAP Predictive Analytics 2.0 and how it ties into SAP HANA and SAP Lumira. Learn the importance of general predictive modeling concepts, and then apply those concepts as...…
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How to Handle a Wage Garnishment While Awaiting Vendor Details in SAP Payroll Processing for the US
In some states, vendor details may not be known or confirmed before the employer receives a notice of wage garnishment for an employee. This can happen because the garnishment notice comes from a court, or an attorney, or a credit collection agency rather than directly from the creditor. This can present problems because the garnishment...…
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Manage Your Sales with Configurable Products
Learn about the processes involved in sales using configurable products. Read details about the master data to be maintained in the system along with the main customizing settings available for this solution. Key Concept Configurable products are useful if your company needs to purchase, manufacture, or sell numerous combinations of parts that form a product....…
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Best Practices to Implement a Maquiladora Process in a Global SAP System Implementation
Learn how to effectively implement the maquiladora (also referred to as maquila) process using the best design practices in your global SAP system implementation. Discover the complex processes on maquiladora in your supply chain management, take away lessons learned in maquiladora implementations, and know how to automate the maquiladora transactions in the SAP system. Key...…
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Simplified Retroactive Rebate Processing with SAP S/4HANA Enterprise Management
Managing retroactive rebates can be a time consuming and challenging task. This article introduces the condition contract management and settlement functionality available with SAP S/4HANA Enterprise Management, which simplifies this task and ensures high performance and accurate calculations. It walks through the key steps involved in configuring end-to-end retroactive rebate processing with the condition contract…
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Explore the Benefit of Using Fiori APP for Incoming Customer Payments in SAP S4/HANA
Using F-28 transaction code to clear several open customer items simultaneously is time consuming because it can only clear 27 unique invoices at once and requires a multi-step process in order to do so. Finance teams can clear open items containing more than 100 invoices in just a few seconds using the SAP Fiori app.…
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J.K. Cement Strengthens Its Controls Environment
The technology infrastructure of cement producer J.K. Cement needed to tighten up its controls. Its ten-year-old SAP system had added thousands of users and vendors, and a slew of manual, paper-based processes led to too many segregation of duties (SoD) conflicts and too much possibility for fraud. Learn how the company adopted nine Security Weaver…
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Perform Decentralized Periodic User Access Reviews with SAP BusinessObjects Access Control 5.3
SAP BusinessObjects Access Control identifies and prevents access and authorization risks in cross-enterprise IT systems to prevent fraud and reduce the cost of continuous compliance and control. The User Access Review (UAR) feature of SAP BusinessObjects Access Control 5.3 automates and documents the periodic decentralized user access review by business managers or role owners. It...…
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