SAP Document Control

What Is Document Control?

Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.

Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.

Data control is a significant part of document control and one of the benefits of SAP DMS.

Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.

Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.

Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.

What Does a Document Controller Do?

What Is Document Control?

Data control is a significant part of document control and one of the benefits of SAP DMS.

Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.

Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.

Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.

What Does a Document Controller Do?

According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.

Who Needs Document Control?

Document control can provide benefits to any business. It is most commonly implemented in the following:

Engineering and construction industries
Businesses where documentation requires frequent modifications or updates
Companies that hold an ISO 9001 certification
Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
Businesses where large amounts of documents are produced or exchanged between entities.

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