SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
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Drive Risk-Based Auditing in the SAP Audit Management System
Learn how to configure SAP Audit Management to harness the benefits of risk-based auditing while integrating the system with SAP Process Control and SAP Risk Management. Key Concept SAP Audit Management is part of SAP Assurance and Compliance Software (powered by SAP HANA) that provides enterprises with an end-to-end audit management solution. The product is...…
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Authorization Strategies for Credit Release Processes, Chain Sales, and Distribution
Set up and configure an authorization strategy for credit representatives based on two guidelines: how much of the available credit limit a customer has used and the value of a particular sales order or delivery. Key Concept Authorization objects control release processes for credit on commercial documents in sales and distribution (SD) based on authorizations...…
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Improve SAP Solution Manager Reporting Capabilities by Using Your Own Custom Document Attributes
ManagerJust when you thought you had your documentation housed in an orderly fashion, someone from the business comes in and asks you if you can provide them with a list of all the documents related to an earlier release or a list of all the process documents that have process touch points with Warehouse Management....…
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The Starting Point for Authorization in Change Request Management
ManagerDiscover best practices on how to authorize users of SAP Solution Manager Change Request Management (ChaRM) with user roles. Learn about the biggest pitfalls you may encounter and precautions you should take when you set up authorizations. Key Concept In Change Request Management (ChaRM), users can use actions to perform status changes and execute changes...…
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How to Configure and Implement Global Percentage Bidding for External Service Procurement
Learn how global percentage bidding (GPB) is configured and implemented to accelerate the management of service specifications for external service procurement. Discover how this functionality reduces the time and cost of procurement in organizations. Key Concept Global percentage bidding (GPB) is a request for quotation document type in an SAP system that is used to...…
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Technical Considerations for Executing an SAPUI5 Project
Follow these best practices and tips outlined by Ameya Pimpalgaonkar if you are planning to execute an SAPUI5 project. See how an SAPUI5 project differs from a traditional project and why the design process is essential if you want to avoid technical errors. Key Concept It is essential that all SAPUI5 projects begin with a...…
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Eli Lilly and Company Continues Its Global Standardization and Automation Initiative with a Rollout of SAP Process Control
Eli Lilly and Company, a manufacturer of human pharmaceuticals and animal health products for more than 140 years, knew it needed to change with the times. With locations around the globe, manual spreadsheets to track and monitor controls were no longer feasible. The company decided to implement a central repository to store data from a…
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Enable Billing Before Shipping Using a Standard Method
Learn all the customizing settings needed to implement the billing before issuing solution using standard SAP tools. Key Concept Billing before issuing occurs when a customer wants to buy goods in a large quantity to get the appropriate discounts but doesn’t have enough space in its warehouse to store them. In this case, you need...…
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Workflow-Enable Your Performance Management
The Objective Setting and Appraisals function in mySAP HR offers a workflow-enabled performance feedback process. The authors present a comprehensive, five-step example that will allow you to optimize the performance feedback process in your company. With the Objective Setting and Appraisals function, mySAP ERP supports users in implementing a workflow-enabled performance feedback process. In the...…
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Automate Online Export Declarations to Germany with ATLAS
Understand ATLAS, the online automated export declarations system for outbound shipments from Germany, including the system architecture and how to implement it. Walk through the configuration and associated system setup to enable the process and the communication. Key Concept ATLAS is an automated export declarations system used in Germany. Prior to the ATLAS system, German...…
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