SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1205 results
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Integrate Access and Process Controls in the Latest Releases of SAP BusinessObjects Solutions for GRC
SAP BusinessObjects Access Control’s Risk Analysis and Remediation (RAR) capability generates the rule library for segregation of duties and performs the access risk analysis for the user. SAP BusinessObjects Process Control manages the controls for each business process. Integrating the two applications allows you to control both of these functions from SAP BusinessObjects Process Control....…
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Use Document Simulation in the New G/L to See How the System Posts G/L Documents
The classic G/L offers a feature called document simulation that helps you determine how the system automatically generates accounting entries, troubleshoot and fix missing configuration settings, and identify and rectify any mistakes made before posting the accounting transaction. This feature has improved in the new G/L and adds particular benefit to document splitting. Using document...…
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Make Your Customers’ Stock Readily Available With Modified Customer Consignment
If you are storing your customer’s goods on your own site, see how you can ensure that your customer’s stock is available at any time. Key Concept In customer consignment, a company has allowed its customer to reserve stock in the company’s warehouse. The goods have already been paid for and are considered to be...…
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Automate Your Import Filing to Reduce Compliance Costs with SAP BusinessObjects Global Trade Services
Companies have to deal with the import of goods into their country and the declarations that go along with importing. To improve on efficiency, reduce costs in your compliance process, and avoid delays in customs clearance, you can automate your import declarations using functionality in SAP BusinessObjects Global Trade Services. Key Concept Import filing to...…
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A Step-by-Step Guide for Uploading External Documents to a DMS via DIR
Kamal Jain demonstrates how to upload external documents onto the SAP Document Management System (DMS) content server via a Document Information Record (DIR) for FI transaction codes FB02 and FB03. Key Concept Normally when you upload a document using transaction codes FB02 or FB03, it would be stored in the SAP database as an object,...…
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Designing Effective Mitigating Control
Because mitigations are normally detective controls, it’s very important that they are designed in a way to maximize their effectiveness. Learn the key concepts for designing, documenting, implementing, testing, and monitoring an effective mitigating control. In addition, examples show how you can use SAP BusinessObjects Access Control risk analysis and remediation to help document and...…
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Fast Track Your Document Migration into Solution Manager
ManagerMany organizations want to migrate to using Solution Manager for implementations. As part of this migration, projects often face the challenge of how to get their existing documentation into their Solution Manager system without having to upload documents one at a time. Solution Manager offers a utility that can help by loading business process hierarchy...…
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Lean Implementation of the Material Ledger with Multiple Valuations in a Production Environment
Learn how to design the standard SAP system to implement the Material Ledger with multiple valuations in the production environment using the Special Purpose Ledger. The main reason to use the Special Purpose Ledger is to avoid changes required in existing currency settings and impacts on other applications that are already in use. The Special...…
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Solution Manager Document Status Schema Tutorial
Using these steps, you can create a sample status schema for your Solution Manager documents. Key Concept Status values on documents help you monitor and manage work in progress for documentation development and review. The status schemas control what values can be assigned by document type. They also help to drive process adherence as the...…
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Properly Manage Your GRC Initiatives with Standardization, Optimization, and Automation
Effective controls ensure that a company complies with regulatory requirements, but they should also be cost effective. Standardization, optimization, and automation can improve the efficiency and cost-effectiveness of compliance. Key Concept CFOs frown on the idea of reducing the number of controls in a process. However, having many controls does not necessarily yield all the...…
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