SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1209 results
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Financial Data Migration Tips and Tricks
ManagementLearn functional and technical tips for migrating data as part of a business consolidation strategy. Key Concept Data migration may involve moving data from a legacy SAP system to another SAP system or transferring data entered under one company code to another company code. Another type of data migration involves merging data pertaining to two...…
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Ask the HR Expert: What’s the Difference Between Long- and Short-Term Documents in Report RPUAUD00?
You have two ways to track and report on changes to infotype and field data. Long- and short-term documents allow you to report on infotype changes in report form or to track changes to specific fields in combination with other fields. However, SAP’s use of “long term” and “short term” has a different meaning than...…
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Why Some FI Document Fields Aren’t Populated from MM
Examine why not all data fields from Sales and Distribution or Materials Management transactions are populated in the related Financials (FI) document. Understand why this behavior can be beneficial and the impact of changing configuration to allow this data to pass through to FI. Key Concept Two key sets of configuration control the passage of...…
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How to Configure Shipment Cost as a Delivery Cost for an Accurate Valuation of Inventory
Transportation costs related to inbound deliveries represent an important consideration in inventory value and need to be taken into account. Learn how to configure settings to customize shipments costs as delivery costs. Key Concept Shipment costs are not directly transferred to the accounting department, but are included in the materials management (MM) goods receipt document...…
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Expedite Your BI Implementation with SAP Best Practices
Find out about the content and methodology of SAP Best Practices for Business Intelligence intended for small to mid-sized businesses. SAP Best Practices are preconfigured, tested, and documented scenarios you can use during the implementation process. Key Concept SAP Best Practices is the brand name for preconfigured business scenarios that SAP delivers. They are designed...…
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Merge SAP Data Directly into a Microsoft Word Document
It takes a lot of effort to enter names and other relevant information into form letters. Create a custom program that allows you to download SAP R/3 data into Microsoft Word document templates to expedite this process. Key Concept Object Linking and Embedding (OLE) is a technology that allows you to create objects in an...…
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Control Your Output Messages with PPF Technology
Post Processing Framework is a technology introduced with Web Application Server that triggers a workflow for message output. Here’s how to configure it with just a few simple steps. Key Concept Post Processing Framework allows you to process actions for different output types such as printing, sending emails, or faxing using Smart Forms. Since SAP...…
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Enhance Your Marketing Campaigns with Effective Financial Controls
Find out how to efficiently measure and control the financial aspects of marketing activities performed by your company. Understand the data flow between SAP CRM, SAP ERP, and SAP NetWeaver Business Warehouse (SAP NetWeaver BW) systems and the required configuration steps that can help systems work together. Key Concept Financial control has two main goals:...…
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Applications + data + AI feature at SAP NOW AI Tour ANZ
SAP Business Suite and the role of AI was front and centre at the SAP NOW AI Tour Australia & New Zealand event in Melbourne yesterday. In the opening keynotes Angela Colantuono, President & Managing Director, SAP Australia and New Zealand and Stephan de Barse, President, Business Suite Organisation, SAP, emphasised the importance of contextualised…
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Calculate Actual Costs Across Multiple Company Codes Using a New Business Function in SAP Enhancement Package 5 for SAP ERP 6.0
The material ledger records the flow of goods from the initial purchase of the raw material to the final sale of the finished product. It assigns any price differences incurred during purchasing and production to the product sold — or at least it does provided that the goods flow remains within a single company code....…
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