SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1192 results
-
Mitigate Foreign Trade Payment Compliance Risk Using the Cockpit for Documentary Payments
Learn how the Cockpit for Documentary Payments can be used to facilitate international customers’ payment compliance, thereby reducing the risk of doing foreign trade. Follow steps to implement the Documentary Payments component in SAP sales and distribution (SD). Key Concept The Cockpit for Documentary Payments provides automated financial documents to facilitate payment guarantee procedures required...…
-
RESTful Services Eases the Documentation of Web Intelligence Reports in SAP BusinessObjects 4.X
Documenting Web Intelligence reports can require a great deal of effort, but if this task is combined with exploring internals of Web Intelligence, and learning the basics of Powershell and SAP Raylight Representational State Transfer (RESTful) Web Services API, it can be a fun and very useful experience. Key Concept Powershell is a free tool...…
-
Copy Control Gives You Flexibility to Manage Your SD Document Flow
Your system has to manage a multitude of sales, delivery, and billing documents. R/3 offers a powerful piece of configuration that controls how the source documents are copied into target documents in a document flow. Key Concept In R/3, copy control allows you to move critical data from a source document to a target document...…
-
Configure and Implement the Proper Internal Controls Up Front for an Easier Audit
Having to go back and change your SAP system or your related business processes to deal with audit concerns takes time away from your daily operations and results in unnecessary distractions. By configuring your SAP system appropriately and designing your related business processes to effectively address your business risks, you can save significant effort. This...…
-
Improve Speed and Consistency with Manual Control Performance in SAP Process Control 10.1
Learn how to ensure faster evaluation, improved reliability, enhanced consistency of controls, and clear accountability using the Manual Control Performance functionality in SAP Process Control 10.1. Key Concept Manual Control Performance in SAP Process Control 10.1 enables business process owners and relevant teams to plan and perform control activities manually at the transaction level and...…
-
Premium
10 Features of SAP’s Document Management System to Help Improve Organizational Efficiency
Better understand SAP’s Document Management System (SAP DMS) and take a tour of some of its most useful functionalities. Key Concept SAP’s Document Management System (SAP DMS), which is part of SAP Knowledge Provider, comes as standard functionality when an SAP system is installed. No additional SAP DMS software is needed. It is available from...…
-
Shared Master Data Management with SAP Access Control and SAP Process Control
SAP Access Control and SAP Process Control have common master data elements that are consumed by both applications. Jitan Batra explains how the architectural shift back to ABAP for SAP Access Control 10.0 not only allows SAP Access Control and SAP Process Control to coexist in the same system, but also allows sharing of common...…
-
Free Excerpt: Questions to Answer Before Starting Your SAP DMS Project
This is an exclusive chapter from Document Management with SAP DMS, 2nd Edition, by Eric Stajda. It reviews information you need to address before starting your SAP DMS project. This is the foundation to making sure your project will be successful. For more information about the book, visit its page on https://www.insider-books.com/products/56-missing-headline. Before starting your…
-
Make Sure Ineffective Mitigation Controls in SAP Process Control Don’t Live On in SAP Access Control
In the integration scenario between SAP Access Control and SAP Process Control, mitigation controls created in SAP Process Control can be used to mitigate access risks for users in SAP Access Control. Subsequently, when an assessment in SAP Process Control finds a control is ineffective, a mechanism is required to delete the respective controls in...…
-
Create a Centralized Control Management System by Integrating Access and Process Controls
See how to integrate SAP BusinessObjects Access Control and SAP BusinessObjects Process Control. You can optimize reporting practices, consolidate segregation of duties issues, and troubleshoot any potential problems using these two applications. Key Concept Centralized control management enables the automation of your internal control and access control methodology. SAP BusinessObjects Access Control and SAP BusinessObjects...…
Your request has been successfully sent