SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
1211 results
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Keep Your Solution Documentation Current with the SAP Solution Manager Maintenance Project
ManagerEffectively use a solution, maintenance project, and integrated messaging for approvals to achieve a controlled and reliable way to keep your solution documentation in sync with enhancement deployments to your SAP system. Key Concept SAP Solution Manager is built to do just what it sounds like: manage your solution. Now that you’ve got an SAP...…
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Capture the Value of Stock in Transit Using a New Business Function in Enhancement Package 5
The classic sales process is a three-step procedure: create a sales order, create a delivery with reference to the sales order, and invoice for the delivered goods. Handling the potential time gap between the goods issue and the invoice has long been an issue for organizations trying to keep their financial accounts and Profitability Analysis...…
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Refine Your Financial Processes with Business Workflow
Learn how and when you can trigger workflows, as well as their potential for automating processes and generating notifications, to support regulatory requirements. Practical examples of workflow along with the steps required to create a basic workflow prepare you to identify and take advantage of workflow opportunities. Key Concept You can translate any activity that...…
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Maximize SAP’s Best Practices to Ease Prototyping and Implementation
Get guidelines to install Best Practices for a new implementation that make optimal use of the tool. If you are already up and running, you will also learn how to add new business processes from Best Practices that will make adapting to country- or industry-specific requirements a breeze. Key Concept SAP’s Best Practices is a...…
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Create Microsoft Word Form Letters Using SAP ABAP Query
You can use the SAP Query functionality to integrate information from an SAP R/3 system into a Microsoft Word document. That gives you the ability to create form letters without resorting to a custom report. Key Concept R/3 uses Desktop Office Integration controls that call an SAP document container and SAP DataProvider. This functionality is...…
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How to Configure Cash-Basis Accounting As a Parallel Ledger
Learn how to implement cash-basis accounting in the SAP General Ledger. Follow step-by-step instructions of end-to-end configuration of this functionality. Key Concept SAP introduced a separate ledger functionality called the cash ledger as part of the SAP General Ledger in SAP ERP Central Component (SAP ECC) enhancement pack 4. The cash ledger is composed of...…
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Exploring SAP Solution Manager Solution Documentation Assistant
Solution Manager has a Solution Documentation Assistant (SDA) that helps create and maintain solution documentation containing both technical and process information. The information is based on how the solution is actually being used by the enterprise. Explore this functionality to discover some of its more advanced capabilities. Key Concept The Solution Documentation Assistant (SDA) is...…
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Enhanced Functionality Facilitates Check Return Processing in FI-CA
Learn about the enhanced functionality of the check returns process in Contract Accounts Receivable and Payable with respect to the process involved in posting the checks that are returned from a bank. Key Concept The cash desk is a functionality in which payments are accepted at a company counter or company-specified counters when customers walk...…
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Critical Zero-Day Vulnerability Impacts SAP
SAP issued a security alert on April 24, 2025, regarding a critical vulnerability (CVE-2025-31324) in the Metadata Uploader of SAP NetWeaver Visual Composer, which is actively exploited, scoring a CVSS of 10, and has necessitated an emergency patch and immediate action from organisations to mitigate potential breaches.
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GTS Import Functionality Makes Clearing Customs a Snap
Importers must monitor and coordinate aspects of the importing process such as permits and admissibility requirements. Find out how SAP Global Trade Solution import functionality helps importers meet changing regulations, inspections, and other demands. Key Concept The Global Trade System offers a variety of import features in its Compliance, Customs, and Risk Management components. Importers...…
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