SAP Document Control
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
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Update the SAP BusinessObjects Access Control Rule Set with Custom Transactions
Most of the custom transactions in an SAP system have to be manually added to the SAP BusinessObjects Access Control rule set. Therefore, the SAP implementation team must have a full understanding of the functionality of the custom transaction and how to identify the proper location to add the custom transaction. Follow these guidelines for...…
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Control Manufacturing Cost Even when Production Planning Runs in a Non-SAP System
See how to configure your SAP system to use CO production order functionality and learn tips about completing processes and transactions with this functionality. Key Concept A CO production order is an internal order that is used to capture plan and actual manufacturing costs. Its functionality is similar to other manufacturing orders, such as production...…
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How the World’s Biggest Biscuit Brand Modernised ERP: Inside Parle’s Shift to SAP Cloud ERP Private
Parle, the world’s largest biscuit brand by volume, has modernised its ERP with SAP Cloud ERP Private to standardise operations and reduce complexity. The transformation delivers a 30% reduction in total cost of ownership while enabling a clean core architecture for AI and analytics-driven growth.
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Why Integrating SAP and Non-SAP Systems is No Longer Optional
The modern enterprise landscape is shifting towards a hybrid model where 52% of organisations now use SAP alongside a diverse range of third-party applications, highlighting the critical need for effective integration strategies to optimise functionality and streamline processes amid increasing complexity.
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How to Manage Enterprise Risk in Remote and Digital Environments
As organizations migrate to SAP S/4HANA as part of their digital transformation effort, they should prioritize governance, risk, and compliance (GRC). The Institute of Internal Auditors (IIA) has developed a Three Lines Model to help with that journey. First-line roles include operation and support functions; second-line roles encompass corporate risk, compliance, and quality assurance functions;…
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Carry Out Planning for Production Replenishment Using the Supply-to-Production Process
Learn the configuration, master data setup, and process flow for the supply-to-production process to replenish the components from a warehouse to production supply areas. Key Concept The supply-to-production process is used to organize the physical replenishment of components for production. It is generally used in the short-term horizon and uses a control cycle and supply...…
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Use a Three-Way Invoice Control Assessment to Reduce the Risk of Fraud and Money Loss
Learn how to measure and assess whether three-way match invoice control has been effectively implemented — in terms of security, segregation of duties (SoD), and processes — to reduce the risk of fraud and monetary losses over the procure-to-pay (P2P) process. Key Concept The three-way match invoice control in an SAP system is designed to...…
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An Introduction to SAP Predictive Analysis and How It Integrates with SAP HANA
In this exclusive report, take a walk into the world of SAP Predictive Analysis and how it ties into SAP HANA and SAP Lumira (formerly known as SAP Visual Intelligence). Learn the importance of general predictive modeling concepts, and then apply those concepts as part of a bigger discussion about the architecture and features of...…
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SAP S/4HANA Finance: Understand the Different Options and Nuances of Enabling Parallel Accounting in New Asset Accounting
Learn about the configuration options available in SAP S/4HANA Finance to set up parallel accounting aligned to different accounting principles, especially when you are migrating from classic Asset Accounting (FI-AA), a parallel accounts approach, to the new FI-AA module. Key Concept The SAP S/4HANA Finance system provides a transparent, real-time, optimized IT solution for implementation...…
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Integration Aspects of Global Available-To-Promise: The Integration of SAP SCM and SAP ECC Necessary to Implement Global ATP
Learn about the key integration points between SAP Supply Chain Management (SCM) and SAP ERP Central Component (SAP ECC) required to effectively implement Global Available-To-Promise (Global ATP). Understand the configuration and master data elements that can influence this integration and learn about the potential impact of Global ATP on the order fulfillment processes. Key Concept...…
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