First, I explain the basic configurations you need to do to activate the email notifications and then I move on to a specific scenario setup and example notification.

Settings to Activate the Email Notifications 

To activate email notifications, execute transaction code S_FC8_75000016 or follow menu path SPRO > Cross-Application Components > Financial Closing cockpit Add-On > Notification > Define Notification Configurations. This action opens the screen shown in Figure 1. Double-click the Notification Configuration folder and then click the New Entries button.

Figure 1

Create an email configuration ID

Figure 2

Define email configuration ID parameters

If you want to activate the email notifications for already existing templates, then  execute transaction code FCLOCOC or follow menu path SAP Easy Access Menu > Cross-Application Components > Financial Closing cockpit Add-On > FCLOCOC - Financial Closing cockpit – Customizing. In the screen shown in Figure 3, select the template for which you want to activate the email notification and then double-click it. You can also select the template and then choose Open from the drop-down list of options under Template/Task List.

Figure 3

Select a template to assign email notification configuration

Figure 4

Assign email notification configuration to the template

SAP also provides two more custom events for email notifications. These notifications are listed in Table 2.

Activate the Standard SAP Scenario Task List Released

To activate the Task List Released scenario for email notifications, execute transaction code S_FC8_75000016 or follow menu path SPRO > Cross-Application Components > Financial Closing cockpit Add-On > Notification > Define Notification Configurations. This action opens the screen shown in Figure 5. Double-click the Notification Configuration folder, select the configuration that you created earlier (e.g., DEMO), and then click the Notification Customizing folder.

Figure 5

Select an email configuration ID

Figure 6

Configure a Task List Released scenario for email notification

Figure 7

Display email triggering inside the SAP system

Figure 8

Email triggered for the Task List Released scenario

Activate Other Standard SAP Scenarios

You can also activate the other scenarios in the same way as explained for the scenario Task List Released. However, the difference is the email notification template that is provided by SAP. Table 3 lists various standard SAP email notification templates for corresponding scenarios to link as shown in Figure 6.

Adopt Standard SAP Email Notification Templates

SAP has provided various templates for many standard SAP scenarios for email notification as shown in Table 3. However, an organization might need to change the format of the email to make it more business relevant (e.g., defaulting the contact matrix in the email for a user in a specified scenario).

To adopt the template, execute transaction code S_FC8_75000017 or follow menu path SPRO > Cross-Application Components > Financial Closing cockpit Add-On > Notification > Edit Email Notification Templates. In the screen that appears (Figure 9), put your cursor on the Document Class field and press the F4 key. Select Dialog Text from the options in the Document Class field. Enter the standard SAP template name (e.g., FCC_NOTIF_REL) in the Dialog Text field and click the copy icon.

Figure 9

Copy a standard email template

In the Dialog text field in the To section of the refreshed screen, enter a name for the copied template that starts with a customer namespace (i.e., X, Y, or Z). In my example, the name is ZFCC_NOTIF_REL (Figure 10). Click the copy icon.

Figure 10

Define a new custom email template

This action brings you back to the screen shown in Figure 9. Enter the name of the newly created custom email template in the Dialog text field and click the Change button as shown in Figure 11.

Figure 11

Enter the name of the newly created custom email template

In the next screen (Figure 12), make any changes in the template that you need to make, click the save icon, and then click the activate icon.

Figure 12

Change the newly created custom email template

After you create the new custom email notification template, it is also important to link it to the related scenario as explained earlier in Figure 6. Therefore, in my example, the modified setting looks like the example in Figure 13.

Figure 13

Configure the Task List Released scenario for a custom email notification template

Further Enhancements for Email Notifications

You can also enhance the standard setup for email notifications for which SAP provides enhancement spots. These enhancements are listed in Table 4.

    METHOD if_fcc_notification~ get_email_subject.
        CKECK iv_scenario_type EQ ‘01’ .
        CONCATENATE is_item-profile iv_old_subject INTO ev_subject.
    ENDMETHOD.